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Institute Manager, Bio21 Molecular Science and Biotechnology Institute

Melbourne, Australia
$134,320 - $139,749 p.a. plus 17% super
Closing date
15 May 2024

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Job Details

Job no: 0062173
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Science
Department/School: Bio21 Molecular Science and Biotechnology Institute
Salary: UOM 9  – $134,320 - $139,749 p.a. plus 17% super

  • Join the one of the largest biotechnology research centres in Australia.
  • Lead administrative staff and develop engagement strategies to support Bio21's objectives in molecular sciences and biotechnology.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Institute Manager plays a pivotal role in strategic and business planning, spearheading the collection and analysis of information to formulate key strategies and operational plans. This position provides essential operational and strategic support to the Bio21 Director, fostering collaboration both internally within the University of Melbourne and externally with partners.

Additionally, the Institute Manager leads, supports, and mentors administrative staff, ensuring high-quality support across all aspects of the Institute's activities, including the development of an Engagement and Communications Strategy for Bio21 in accord with the Bio21 Strategic Plan. Working closely with the Bio21 Director, this role aims to achieve the Institute's strategic, operational, and financial goals in collaboration with Bio21's schools, departments, and platforms.

The position of Institute Manager will be located within the Bio21 Institute (Bio21) at the University of Melbourne (UoM). Bio21 is a flagship UoM interdisciplinary institute and a leading life sciences institute in Australia, with an international reputation for fundamental discovery science.

Your responsibilities will include:

  • Leadership of the administrative and operational functions of the Bio21 Institute.
  • Responsibility for the overall financial management of the Bio21 in partnership with the Bio21 Director and Deputy Director. 
  • Manage in conjunction with the central communications and marketing team and in accord with the Bio21 strategic plan, all digital communications, media management, event design, resource allocation and external and internal communications.
  • Work closely with Faculties, School and Departmental colleagues, in particular the Bio21 Operations Committee and operations support teams, to ensure the smooth and efficient execution of activities within Bio21, including working with academic leads and managers of the research infrastructure platforms within Bio21.
  • Liaison with the industry tenants and partners of Bio21 to facilitate effective collaboration with Bio21-based researchers and platforms.

Who We Are Looking For

You will possess a proven ability to exercise initiative, solve problems, and apply sound judgment effectively in a highly autonomous role, coupled with experience navigating interactions between Research, Industry, and Government, including familiarity with government research funding processes.

You will also have:

  • Tertiary qualifications and extensive relevant work experience, or an equivalent mix of education and experience.
  • Demonstrated experience in successful management and operational planning for a small, research-focussed or laboratory centre with familiarity in OH&S.
  • Demonstrated financial and/or accountancy skills and experience including the ability to prepare financial summaries and project/resource budgets.
  • Demonstrated capacity in stakeholder management and relationship building, including influencing, and negotiating effectively with people (e.g. research, industry, government, and community).
  • Demonstrated sound judgement and high-level organisational skills, including responding to changing priorities and deadlines.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “Bio21 Molecular Science and Biotechnology Institute“

The University of Melbourne's Bio21 Molecular Science and Biotechnology Institute (Bio21 Institute) is a multidisciplinary research centre, specialising in biomolecular science and medical biotechnology. Bio21 was the first cross-faculty institute of the University with the Faculty of Medicine, Dentistry and Health Sciences being the major academic occupant.

Opened in 2005, the Bio21 Institute improves human health and the environment through innovation in biotechnology and related areas, driven by multidisciplinary research and dynamic interactions with industry. The Institute embraces commercialisation as a facilitator of innovation, skills development and economic outcomes. A key driver of innovation is the Institute's commitment to intellectual property protection, technology transfer and business incubation.

Accommodating more than 800 research scientists, students, industry participants and administrative staff, the Bio21 Institute is one of the largest biotechnology research centres in Australia.

What We Offer You!

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!

If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria (maximum 2 pages)^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description

Applications close: 15 May 2024 11:55 PM AUS Eastern Standard Time


The University of Melbourne enjoys an outstanding reputation with world rankings consistently placing us as Australia’s leading comprehensive research-intensive university, and one of the world’s top 50*.

Melbourne attracts the best and brightest students and researchers and, with a history of over 160 years, we occupy a special place at the heart of our city’s cultural scene.

Melbourne is a leading research university, widely renowned for its teaching and the social and economic contributions it makes through knowledge transfer. The University’s performance in international rankings puts it at the forefront of higher education in the Asia-Pacific and beyond.

Internationally, the University is consistently ranked among the leading universities in the world, with its international peers placing it in the top 20 worldwide, and employers placing it in the top 10. In the recent Times Higher Education rankings of the world’s top 200 universities, Melbourne ranked top in Australia and 33 in the world.

Melbourne’s international research pre-eminence was also acknowledged with a top 100 ranking in the Shanghai Jiao Tong rankings. Ranked No. 44 in 2015, the University has climbed steadily in the rankings since first appearing at No. 92 in 2003.

The Melbourne Model introduces undergraduate programs characterised by both breadth and depth, followed by a graduate professional degree, a research higher degree or entry directly into employment.

In 2008 Melbourne commenced offering six New Generation undergraduate degrees in Arts, Biomedicine, Commerce, Environments, Music and Science. The Melbourne Model also introduces a new graduate school experience to Australia, providing the best and brightest with a more focused, intense and professionally relevant degree in areas such as Law, Architecture, Teaching and Nursing. With the Melbourne curriculum now aligning the University with the world’s top universities in Europe, North America and Asia, we enable our students to develop the skills and attributes required by employers all over the world.

More than 50,000 students from over 120 countries take courses in the University’s 12 faculties and graduate schools.

For more information please visit:

*Times Higher Education World University Rankings 2015 – 2016 and Academic Ranking of World Universities 2015

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+61 (3) 8344 4000

VIC 3010

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